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Restock Buyer

Low supplies become a bad review the moment a guest finds an empty toilet-paper roll. Restock Buyer turns your cleaners' checklist counts into a draft order, not another text thread: it compares each count to the property's par levels, forecasts the burn from upcoming occupancy, groups the buys by vendor, and hands you a shopping list before anyone runs out.

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How to use this template

  1. Hire the template in your Sidekicks dashboard
  2. Connect your cleaning checklists, your PMS, and your supplier catalog
  3. Set par levels and a spend cap per property
  4. Go live in draft, purchases wait for your approval

What this does

  • Compares each cleaner's count to the property's min and max par levels
  • Forecasts the burn from the occupied nights and guest counts ahead, so a busy week orders more
  • Groups the buys by property and vendor into one order instead of a dozen errands
  • Flags the anomalies, like a property burning through paper towels at three times its normal rate
  • Drafts the purchase order or a cleaner restock task, whichever fits

Saves

  • The bad review from an empty roll, caught by par levels and the occupancy ahead
  • The scattered supply texts and last-minute store runs, turned into one draft order

Workflow

Trigger
A low-stock note, or the weekly scan
Fires when a cleaner marks an item low, on a weekly restock sweep, and when a high-occupancy window is about to dip below par.
Tool call
Read counts and the calendar
cleaning.get_supply_counts() + inventory.get_par_levels() + pms occupancy forecast · what is on the shelf, what should be, and how many guests are coming.
Prompt
Decide what to buy and how urgent
Compares each count to par, forecasts the burn from upcoming nights, and separates a guest-facing stockout from routine back-office replenishment.
Draft
Draft the order
purchase_order.draft() grouped by vendor, or a cleaner restock task when that is faster, with the anomalies flagged for a look.
Approval
You approve the spend
Purchases wait for your approval by default. Under your dollar cap on an already-approved vendor, it can create the cleaner restock task on its own.

More Sidekicks to explore.

Cleaner Check-InTexts tomorrow's cleaners nightly and escalates only the no-replies.Turnover Photo CheckReviews turnover photos and flags only the ones with problems.Cleaner Pay CalculatorWorks out each cleaner's pay from photos, notes, and your rate card.Vendor Invoice SorterMatches invoices to work orders and tracks insurance expirations.

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Every template drafts first. You approve what matters.

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